Maintenance Coordinator

Maintenance Coordinator (Clerical Position)


$11.00 - $13.00/ hour

Towne Housing Real Estate is looking for a skilled office clerk to assist in the daily operations of our Maintenance Department. Any applicant with experience in property management is a bonus. We currently manage over 400 apartments in the Western New York area and our team of skilled maintenance technicians respond to daily calls for maintenance from owners, tenants, Section 8 agency inspections and city inspections. This position is new to our growing company and is meant to increase our efficiency and triage the large number of incoming requests. We are a fast paced, high-volume office and are growing both our client list and team regularly.

This position is responsible for and tasks include:

  •  Maintenance work order creation and management
  • Data Entry – Completing work orders and calculating job costs
  • Receipt management – Filing, Review, Reimbursements
  • Scheduling
  • Coordinating with tenants to schedule maintenance and repairs
  • Phone calls to confirm material purchasing, tenant availability, setting appointments etc.
  • Work with our Property Management and Accounting Team to ensure efficiency

Applicants must meet the following requirements:

  • Strong understanding of and advanced computer skills
  • Have good communication skills
  • Must be organized and work efficiently
  • Have a strong work ethic and have a “go getter” personality
  • Have basic understanding of cloud-based resource management programs and be able to learn new programs (T Sheets & Buildium)
  • Good with numbers, money and time management

There is a probationary period of 30 days. An intro pay rate will be offered and reassessed after training and an additional 30-day period post training. We are looking for highly skilled individuals who are professional, courteous, responsible, focused, hardworking and trustworthy.

**Applicants must be okay with high-pressure situations where tenants are upset and need immediate assistance.
**Must have strong people and communication skills.